NOTE: Anyone not loaded in by 9:30am will not gain entry to the event with no refund so please be on time.
LOAD-OUT TIMES: SATURDAY 4pm-7pm
LOAD-IN LOCATION: The load-in gate is located on the right of the building.
Once you are loaded in (not fully set-up but you have your materials in the building) you must move your vehicle out of the loading zone and into the parking lot.
At Load-in, the staff will show you to your spaces. All spaces are marked and NOT to be moved. As a reminder, the floor managers and volunteers are there to help but are prohibited from bringing in your supplies or working your booth. Be sure to bring any carts, dollies, or load-in help you may need to set-up.
EXTRA WRISTBANDS: You can purchase extra exhibitor wristbands for $5 each when you check in during load-in. There is a max of TWO more per space. Any additional passes needed after that they will just need to purchase passes at the box office.
PLEASE NOTE: You cannot purchase extra badges, just wristbands.
ELECTRICITY: Outlets are available for small use electrical, but you must bring your own extension cords.
FAIRGROUND RULES: -No Outside Food Or Drink. -No Parking in the Load In Zone. Once you have unloaded you must move your vehicle or they will tow you. -Take ALL trash with you when you leave. Any spaces not left clean will be subject to a fine from the convention center. -No Adult Materials. -No Fireworks. -No Weapons. -No Firearms. -No Bootleg merch.
Anyone in violation of the rules may be removed without refund.
BOOTH NUMBERS
All booth assignments are currently labeled TBA, meaning To Be Announced. We will no longer be posting the exact booth numbers until check-in.
Why? The biggest reason for this is that most cancellations occur in the final 2 weeks before the show. Causing us to move things around repeatedly behind the scenes.
When someone cancels, everyone will “MOVE UP” to fill the empty slot. Then, any wait list exhibitors will fill in at the end of the line.
This is both simple and incredibly fair. Last minute additions won’t “fill in” the closest spots.
Once at the show, you will receive your booth number, which will be THE BEST up-to-the-minute spot.
This does not mean the earlier you show up, the better your booth, though we do encourage everyone to get to the show early.
EXHIBITOR GUIDELINES
EXHIBITOR GUIDELINES -All materials must be “All Age Appropriate”. No NSFW or Adult materials of any kind. -Food, Firework, and Weapon sales are PROHIBITED. -Each Vendor/Artist receives 2 Exhibitor Wristbands per table. Additional bands can be purchased at load-in check in desk for $10. Cash Only. -Bring your own tablecloths, displays, and signage. -Displays cannot exceed 8ft (for Artist Alley) and 10 ft high (for vendors). -Square and Paypal card readers work in the convention center but WiFi is only available through the CC at an additional cost. -No Subletting or Sharing your table of any kind. -Due to the high volume of exhibitors we do not take seating requests.
LATE EXHIBITORS Any exhibitor who has not arrived by 9:30 on Saturday morning will forfeit their table and not be eligible for a refund. Please plan ahead and do not show up late.
NO CALL/NO SHOW If you are a no call/no show for the event you will not be eligible for a table next year.
FREQUENTLY ASKED QUESTIONS
Can I get a free autograph/photo with Special Guests? Exhibitors are not entitled to free materials from guests.
I want to run a quick errand, can a staff member watch my table? No. Your booth is your own responsibility and the staff of the show and the convention center are expressly prohibited from tending your booth. Please plan accordingly to have adequate staff.
EXTRA WRSITBANDS
Can I purchase extra exhibitor wristbands? Yes. Extra wristbands are available during load-in for $5 (cash only) with a maximum of 2 extras. They are for additional help at your booth only.
